The power of RFID technology

What is RFID?

RFID uses electromagnetic fields to automatically identify and track chips containing electronically-stored information sewn into the fabric.

Instead of scanning every individual item by hand, assorted linens can be scanned in one go via CLEAN’s RFID archway scanner before being scanned again once sorted into their various item categories. The items are then scanned into the hotel via an RFID archway installed at delivery points whilst stock counts are taken in linen rooms using hand held scanners with all the information recorded then updated in the Cloud. This dramatically reduces the number of hours spent manually sorting linen and offers a far more reliable counting and tracking method for stock.

What are the benefits?

The hotel industry requires a monumental volume of linen and keeping track of it can present logistical challenges. CLEAN alone delivers over five million linen items each week to customers across England and Wales.

Without clean linen, hotels can’t sell bedrooms and housekeeping teams need to ensure they have an adequate supply on-site at all times. Tracking linen stock movements using RFID technology helps alleviate this pressure in an instant.

It allows customers to be in complete control of their linen stock and can even inform the laundry when a new delivery is required. This can be done by simply scanning clean stock stored in linen rooms to create an inventory that is uploaded to the cloud and forms the basis for the items that will be ordered the next day. After use in guest bedrooms each full cage of used linen is also scanned out of the hotel in a matter of seconds, again this data is uploaded to the cloud, so the laundry knows what is being returned to them. Being able to monitor stock levels so quickly and efficiently benefits both sides of the hotel and linen provider partnership. One of the main advantages for hoteliers is that they don’t have to manually count and sort the laundry which significantly reduces labour costs.

Automated ordering saves time

We use RFID technology to calculate the exact amount of stock required by analysing the projected usage, the agreed par holding, and the actual stock held on the premises. An order is generated automatically then picked and packed and delivered on the next scheduled delivery.

RFID technology increases transparency for both parties because the linen is scanned in and out of both the hotel and laundry. Daily linen room inventories are taken using hand held scanners. Therefore when counts come up short and items disappear from the system it is easier to identify any spikes or trends related to linen loss or abuse and work with hoteliers and their housekeeping teams to reduce it. It is always best to rotate stock regularly to ensure that the linen used in guest bedrooms is in the best condition in terms of being as freshly laundered as possible. RFID technology allows stock that has been stored at the hotel for longer periods to be identified.

Quality control can also reach higher levels of accuracy because the laundry is able to analyse and monitor the journey of individual items. This means it can identify when an item is reaching the end of its lifespan, so it can be replaced immediately. This results in fewer items being rejected manually during the laundry process and provides hotels with a further increased level of service efficiency.

Key benefits of RFID technology applied to linen rental:

Automated stock ordering based upon actual usage and projected need Effortless identification, location and tracking of items Hotels have complete control of their stock flow and ordering requirements Confidence that what will be delivered will be the correct amount required once it is scanned out of the laundry Deliveries and collections are counted quickly and accurately Reduces manual labour, leading to overall time and cost savings Head housekeepers have peace of mind, knowing their deliveries and stock is accounted for Keeps stock rotation on track to keep quality and freshness of the linen at the highest Identifies lost linen items

At CLEAN we are dedicated to providing exceptional levels of customer service at all times and providing a high-quality linen service our customers can always rely on.

If you would like to get more information about our use of RFID technology and working with CLEAN, get in touch.